AgendaLink harnesses the power of the modern web to deliver the most flexible agenda solution on the market. This site showcases all the latest releases from the wonderful team at Cloud Driven Solutions.
Drastically enhanced the ability to edit and modify minutes (timestamps, motions, attendance, etc)
Engage
Changed default time span to "This Year"
Updated text color for items that have a memo to be blue
General
Renamed "Resources" to "Attachments"
Removed "No Items" from published agendas and instead you can now put whatever you would like in the subheading of that agenda group
Created the ability to print a cancellation notice by clicking the meeting from the table view. The printable version leaves the date posted field blank so you can fill it out before posting
Bug Fixes
If assigning a task from an agenda item when going to it from meeting building would cause it to not send an email
Item numbers for consent item staff reports were a letter off on pdfs
Removed extra "meeting" word from generated html,pdfs
Print button was missing on engage for staff reports when utilized via iframe
We've upgrade the capability of our timed speaking rounds. They are now managed utilizing star symbols on a user during the live meeting.
After every completed round a star will fill. The next time you trigger a timed round it will start the timer at the correct time for that round
Stars reset after every vote and topic change
When calling on someone who is timed it will first ask you if you want a general talking or timed talked so you still have the ability to call on them without triggering a timer
While the timer is running you can pause it to allow for discussions
Under member management in the board settings you also have the ability to mark a user that bypasses the timer
General Updates
UI improvements to our live speaker signup capability specifically with regards to kiosk and iPad usage
Began rolling out aspects of our Live Feed redesign
Bug Fixes
Disabled links in memos on digital signage players which would cause the player to leave the tab the software was running in and couldn't get back
Agenda items would sometimes render out of order on live signups
Now when cancelling a meeting it will ask you for the reason of cancelling. It uses the wording you put in here to inject it into our new Notice of Cancellation on the public portal. This notice will inject all needed information for you.
Meetings
Added ability to edit subheadings for an agenda group on a specific meeting to override the template
Added Pubic Preview when building agendas allowing you to take a sneak peak at what the agenda will look like when published to the public
Boards
Added Direct URL information when viewing a board and configuration templates. This way you can easily find out with the specific url is you can use on your website for each board
Engage
Made some minor UI improvements when viewing agendas embedded on a website
Added option to open an agenda in a new tab when viewing it via iframe on a city website
Sign Up Kiosk
We now support digital signage kiosks for in room speaker signups during the meeting
Bug Fixes
Resolved issue that would cause already removed speakers to re-appear when adding new speakers to the topic via manual or live signup capabilities
Sometimes when trying to remove or make modifications to a motion when doing your meeting minutes it would remove the information on that motion
We've added the ability to add a "?board=" query parameter to our public portal agenda list url allowing you to have it default to a specific board. Also allowing you to utlize embedded agendas in different parts of your public website focused on each board or commission.
Live Meeting
Add item number and letter to the bulk topic slide out when looking for an item that needs to be removed from consent
Custom Fields
When using single / multi select all users custom field it will now populate the users title along with their name
Actions
When viewing Resources on an item you now have a download and print button option (app portal)
Bug Fixes
Resolved issue with bulk vote group cover sheet pdfs being one letter off
Resolved live issue where the consent agenda items dropdown list would be one letter off
Coming Soon...
We have begun working on our Mobile UI for easy access to the app on the go. We will begin slowly rolling out capabilities based on priority feedback from our users.
Added ability to upload pdfs as "Supplemental Materials" to a meeting. These uploads are available on the public site and during the meeting on our digital displays as well.
Items can be uploaded even after a meeting has been published
Modified preview topic slide out to take up 3/4 of the screen and include all attachments
For items that are part of a bulk vote (Consent for example) when previewing the topic for voting on all items it will show you the list of topics within the group allowing you to view all items and attachments
This functionality also extends to the middle of the screen for easy viewing of agenda items within that topic
For clients using our Picture in Picture capability with digital signage the items on the left size of the screen will now scroll up past the preview video window
Any meetings for the week can now be run in test mode whether published or not. Previously the meeting had to be published in order to do this
Minutes
Added auto injecting the names of anyone who abstains on a motion
Updated the tally count to show totals for all 4 vote possibilities even if zero (example 4-1-0-0)
PDFs
Increased the scaling on pdf agenda reports making the everything a little bit larger
Added bookmarks to the PDF Packet for agenda reports and attachments
Bug Fixes
Resolved issue that could cause digital signage screens to error out when running a meeting with no one sitting at that location
Text fields for sub items no longer cut off longer wording when adding them to an agenda item (only affected when adding and re-ordering and not publishing)
added a flag for items that are removed from consent during a meeting so that in your minutes it injects wording on that item to say it was removed from consent and will display the specific motions and votes for that item
General
Assigned to Me on home page no longer shows anything that's on a published agenda
Removed the numbers on cover sheets for items that have sub items allowing to add whatever you wish instead of a number
Added the ability to hide "Presented By" built in field on an agenda's cover sheet
Removed the word signature from the agenda cover sheet
Better logo sizing on agenda cover sheet and packets headings
Updated engage table view to default to an all selection instead of a specific board
Bug Fixes
Resolved issue that wasn't sending assignment notification emails via bot when using custom field change
Resolved a bug that could cause a change in a custom field to not be saved if you were using a custom field change bot process that didn't have any custom field updates being applied in the then section
Added missing comma when adding the title of a user after their name on agenda reports that is generated via custom fields
When publishing multiple meetings on the same day it would cause all the packets to have the same name causing issues with the packet download option on the engage site
When publishing a meeting it would overwrite any custom changes to the headers and footers before publishing
Topic Blurb, Sub Items now shown on member screens during the meeting
Member topic preview slide out now contains the memo if available
Digital Signage
Implemented global digital signage management. When updates are released digital signage players will refresh to get the latest features during off hours
Added ability to mark items as not having a memo so from a public perspective they aren't clickable and don't create a memo in the packet
Meetings
Added checkbox for agenda groups for public hearing which when enabled provides you the ability to mark the opening and closing a public hearing during the live meeting. These then get auto injected into your meeting minutes
Added checkbox for executive session (closed session) for agenda groups. This is used for our OnAir clients and will put the broadcast in and out of executive session mode for you
Added a print option when previewing meeting minutes
Added a preview packet option when building agendas so you can get preview what the packet will look like when generated
You can now edit the attendance of a meeting when reviewing your minutes for approval
Engage
Several enhancements to our video player for public meetings
Live
Updated the timer on our live feed to take up the bottom quarter of the screen when active as opposed to the small box at the top
Configurations
Boards now have the ability to utilize rich text for the headers and footers of your published agendas
Added option to disable showing meeting estimated duration times to the public
Bugs
When approving minutes the minutes pdf button on the meetings table was still referencing the draft instead of approved document
Meeting Minutes download was missing on approved minutes for public
Added the ability to cancel a meeting. When cancelling a meeting it will delete all auto generated template topics. Any regular items associated with the meeting will be put back in the queue for future meetings.
When viewing the list of meetings you can now download cover sheets, packets, and minutes directly from the view if they are available.
Engage
When viewing an agenda item's details you can now print the cover sheet plus attachments via the print button next to the item's title
Cancelled meetings will appear in red and crossed out on calendar view. If looking at meetings via the table view they will say meeting cancelled.
Added behind the scenes analytics to record how many visits each agenda gets as well as download clicks for cover sheet and packet. In a future release we will be providing these analytics to you via the reports section.
OnAir
Created a new quick action button that will allow you to trigger modes easily
Added the ability to manually trigger a closed session mode when needed
Live
For boards where the Mayor or board administrator only vote if there's a tie we have added text that tells the current tally making it easier for the person to know if they need to vote or not where previously they had to look at how each person voted.
Modified the topic lists to show the group number and letter for each item instead of just saying what agenda group the topic is a part of. This was to make it easier for staff and board members to follow along
Digital Signage
Added an admin capability for rebooting a brightsign player via the UI
Bug Fixes
If you had an extremely long topic it could cause buttons to get pushed off the screen for that item when building a meeting or working on your minutes
If you had multiple custom field bot processes setup it could cause the UI to think nothing was updated even though something was if not all of them actually needed to run
When generating a minutes draft a bulk vote group now only shows a single vote for all the items above the list instead of showing it on each item within the group
Added item numbering when creating meeting minutes for better reference
Added ability to download a pdf of the meeting minutes from the build screen
Live Meeting
If a board utilizes tie breaker vote option where the board admin only votes in case of tie and you utilize the vote all yes option it no longer registers a vote for the board admin
When voting results are shown where the board utilizes tie breaker vote and the board admin doesn't need to vote to break the tie they are not shown on the voting results screen
Engage Portal
UI updates on mobile viewing of agenda items to incorporate a new slide up and menu options for a better user experience
Bug Fixes
If a field updated logic on an item via a bot process there could be the chance that the user wouldn't know and the screen wouldn't update automatically with the behind the scenes changed information
If typing up minutes notes for an item the editor wasn't scrolling if information went off the screen
When trying to get text to justify and take up the whole screen on meeting minutes it was still only taking up 3/4 of screen when generating the document
Downloading pdf resources from the public portal was downloading the file as a url instead of the actual file
If you updated a meeting's minutes after linking the minutes to a future agenda it would break the link to the pdf resource of the minutes document
If you were using notify selection on a multi-select custom field in a bot process it wouldn't send a notification to the current selection
We've added an option to "Notify Selection" for "Then" custom user lists. This option will evaluate the current value of the field and send the notification to whatever it's value currently is instead of having to hard set the value in the process.
Custom Fields
There are now single select and multi-select options that will utilize all standard and above users at available options instead of having to choose specific users for a list.
Meetings
Created the ability to move agenda items between groups when building a meeting
Reports
You can now run a report per board that will show you all upcoming meetings with each of it's current actions. You will see total estimated duration along with each items estimated duration to help you plan out future meetings.
Engage (Public Portal)
The estimated duration for meetings is now shown in HTML and PDF cover sheets
Estimated duration is now shown when viewing the list of meetings
Live
Added a confirmation when removing something from a bulk vote
Updated voting results on all screen endpoint to utilize the dark background
Bug Fixes
Agenda items sometimes would show out of order on public portal
Register option for agenda items would show even if engage was turned off on mobile viewing
Voting buttons on live screen would randomly order on occasion instead of showing Yea, Nay, Abstain from left to right
Items within a bulk vote group would start ordering at B instead of A because of a hidden topic that's used for voting purposes during a live meeting
Registrations for agenda items by the public could return a JSON object instead of formatted text
Meeting Locations were missing from printable versions of agenda cover sheets and packets if you were using a custom header
If using a process that would set multiple custom fields on action creation only the first was being set
If using digital signage endpoints there were situations that could cause a screen to get stuck in the waiting room if a user left the meeting or was logged out by the manager and then wanted to get back in
If using digital signage endpoint from a device that the browser could be refreshed the user couldn't get back into the meeting
You can hide any built-in fields you don't wish to use
Custom Fields can now be a required field so when you create a new action it will make you set that field before creating
Actions now support sub-item lists. This option allows you to add talking points or sub items of the agenda item which are visible to the public in both HTML and PDF
Meetings
Modified date formatting to remove th and rd from the day
Added a revised flag to agendas that are published, pulled down, modified, and then published again. The flag shows in both HTML and PDF
Bug Fixes
Fixed attachments opening in new browser tabs when viewing agenda items via search on engage site
Fixed a bug that would cause action resources to be publicly viewable even if marked as non-public.
You can now register a digital signage player to the platform no longer requiring members to have to log in and out at every meeting where utilizing the players
Each device is registered to a room which you can then set which seat location the device is at
Devices are registered using a generated code that lasts for 10 minutes allowing you to register the device. The code is emailed to an administrator of your choice during the registration process.
Requests
If an item has information in the item blurb section it appears on the meeting building screen
The meetings table list now shows every meetings estimated duration
When removing an item from an agenda it will now prompt the user for confirmation first before removing
Updated user management rights so that only managers or admins can create new meetings
You can now clone agenda items which will create a duplicate including all fields except for tasks and any pdf attachments
Added functionality that will send an email to the user who publishes a meeting to let them know that the packet has finished generating along with a link to access it.
Added ability for the ordered list custom field to display banners on agenda items similar to the single and multi-select options.
You can now create an ordred list custom field that only allows picking items in order unless you have special user rights. This option is also available to utilize in our process builder as well.
We overhauled how meeting minute drafts are created to simplify things.
Minutes wording are now associated with each item individually allowing for easy access to the information at any point down the road instead of having to look through a pdf
You can preview your draft as it's being built in real-time
Once the draft is generated you can link that draft to a future meeting's agenda with a simple click
With the introduction of document embedding you can link documents from Google Docs, Microsoft Word, and Konveio to agenda items. Linking them allows you to have always up to date information without having to save as a pdf and attach it to the agenda item.
This release contains some requested features from our users
Improvements
Meeting filtering now has the same apply capability as Actions
Added ability to set whether or not an agenda item can accept public registrations and comments
Added a new item blurb field allowing you to reduce the title of agenda items. The blurb will appear directly under the title on both HTML and PDF versions of the agenda
